EasyMailSignature Manage your signatures
centrally for Microsoft365
Managing signatures across your entire organisation can be a challenge. Without the right tools, you can end up with inconsistent messages, titles, names and links. This can confuse both customers and colleagues. EasyMailSignature helps with exactly this task.
EasyMailSignature is a solution designed to centralize and simplify the management of email signatures across your organization.
4 common challenges when you don’t have an email signature system like EasyMailSignature
1
Time-consuming updates
Manually updating signatures on each employee’s computer is inefficient.
2
Lack of fire consistency
Inconsistent signatures can damage your organisation’s professional image.
3
Technical obstacles
Requiring Outlook plugins or agent installations can create complications and security risks.
4
Lack of centralised control
Difficult to implement company policies and changes quickly
“I have seen Team SOLID IT grow from strength to strength and this comes from their very foundation of excellent technical knowledge of the subject, their personal qualities and highly efficient teamwork”
Vivek Menon
Associate Director, Global Operations & Industry Engagement
MACN
Why choose EasyMailSignature?
Cloud-based administration
Centralised management of email signatures for the entire company or selected user groups directly from the cloud
Streamlined Visual Identity
Maintain a consistent and professional look for all emails sent across the organisation
User-friendly platform
A simple cloud management platform makes it easy to set up email templates that can be delegated to the marketing department
Versatile signature options
Supports multiple signatures for different purposes such as internal and external emails, brands, products, etc.
Seamless integration
Utilises Microsoft Roaming Signatures technology for Outlook, eliminating the need for additional software installations
Single Sign-On
Access to the management platform with existing Microsoft 365 credentials – no additional login required
Book a demo
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Seamlessly integrated with Microsoft 365, EasyMailSignature allows you to maintain a consistent and professional visual identity without the need for Outlook plugins or additional software installations.
How EasyMailSignature works
Design of Signatures
Create multiple signatures based on existing information from Azure AD / Entra ID or local Active Directory
Customise signatures for different departments, brands or campaigns
Setting up Rules
Define rules based on group memberships, country, city, department or other filters
Automate the assignment of the right signatures to the right users
Implementation
Signatures roll out without the need for software installations on users’ devices
Users can preview their signatures before deployment to ensure the right signature content
Monitoring and Maintenance
View current active signatures, rules and applied timestamps for individual users
Get detailed logging for signature rule processing applied and access to the signature platform
In addition to EasyMailSignature, we have developed the applications Easy365Manager & EasyIntra – which
you also get free for 365 days when you buy your licences through SOLID IT
Easy365Manager
Take control of your productivity and streamline your operations with Easy365Manager – the easy-to-use software that simplifies your workday and increases your efficiency.
Easy365Manager introduces two new user properties tabs and a new group properties tab covering all your daily email and Office 365 management.
Easy365Manager enables you to do all day-to-day work from Active Directory users and computers without constantly switching to Microsoft 365 Admin Centre, Exchange Online Admin Centre, PowerShell, etc.
Easy365Manager typically reduces time spent on most support tasks by 50-75%.
EasyIntra
EasyIntra is a tool that integrates Microsoft Entra administration with your existing systems to effectively manage user identities and access controls.
With EasyIntra, you can manage user access and rights by adding, removing or changing user roles and access rights directly from Active Directory without having to navigate through complex administration centres.
Additionally, you can automate access processes: streamline employee onboarding and offboarding by automatically granting or removing access rights based on company policies and user roles.
Monitor and report activities: Get insights into user activities etc.
psst… you also get big discounts on backup when you buy your licences through us
“We are very happy with our co-operation with SOLID IT. They are skilled and competent, and are able to understand our specific needs”
Mogens Bjerg
System Administrator
Moment A/S
Here you can find answers to the most frequently asked questions about EasyMailSignatur
Didn’t find the answer you were looking for? Contact us on tel. +45 7025 6005 or at info@solidit.dk
No, EasyMailSignature requires no Outlook plugins or agent installations. It utilises Microsoft Roaming Signature’s technology for seamless integration. If you have any questions about a specific application that is not mentioned – feel free to contact us.
Yes, as emails are not routed through external servers or mail relays, EasyMailSignature ensures maximum privacy and security. Support for encrypted emails is fully integrated
Yes, EasyMailSignature supports multiple signatures for different purposes. You can create rules based on groups, departments, locations and more.
Through an easy-to-use cloud platform, you can centrally manage and update signatures. The platform can be accessed with your existing Microsoft 365 credentials.
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Contact us to learn more about your options with SOLID IT
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